Assistant & Document Controller

Artalenta Indonesia

Deskripsi Pekerjaan/ Job Description


  • Candidate must possess at least a Bachelor's Degree, Architecture, Engineering (Civil) or equivalent.
  • At least 4 year(s) of working experience in the related field is required for this position.
  • Preferably Supervisor / Coordinators specializing in Engineering - Civil/Construction/Structural or equivalent.
  • Full-Time position(s) available.
We are looking for an organized File Clerk to undertake the duties of file management and maintenance
Will organize paperwork according to an efficient filing system and digitalize all important documents.
Will be expected to protect and update files as well as make them easily accessible to your colleagues
A file clerk must be organized and possess a serious understanding of confidentiality and data protection
The ideal candidate will be skilled in computers and will be detail-oriented
The goal is to preserve the company’s records and manage paperwork effectively
Responsibilities:
Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing
Sort all papers alphabetically and according to content, dates, significance etc
Create or update records with new files and information
Store all paperwork in designated places securing the important documents
Enter paperwork into an electronic system either by data entry or by using optical scanners
Deal with all requests to access files and keep logs of borrowed papers
Develop an efficient filing system to make updating and retrieving files easier
Follow policies and confidentiality dictations to safeguard data and information
Monitor inventory of files, paper clips etc. and report shortages
Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc
Undertake basic bookkeeping tasks and issue invoices, checks etc
Take minutes of meetings and dictations
Assist in office management and organization procedures
Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
Assist in making travel arrangements and booking venues for conferences and events
Perform other office duties as assigned