Project Administration Staff (Consultant)

PT Sarana Multi Infrastruktur (Persero)

Deskripsi Pekerjaan/ Job Description

The Project Administration Staff (Project Admin) will report to the Project Manager and will be responsible for following duties:
  • Operating PMU telephone switchboard by receiving, giving and dispatching office telephone communication to the relevant recipients
  • Receiving and dispatching all office communication by e-mail, fax, post, diplomatic bag, etc.
  • Distributing incoming traffic to the relevant recipients for action or information (assures copying and further distribution)
  • Maintaining appropriate logs and chronological files of all written traffic as well as the general archive of the office
  • Daily Checking the incoming & outgoing mail on due time.
  • Maintaining an updated address and phone lists of project counterparts, staff and all Implementing Agency staff working on the project
  • Providing secretarial services as required by all member of PMU (i.e. write correspondence, phone calls, photocopies, etc.)
  • Arranging appointments of the Head of PMU, Project Manager, and other PMU members
  • Administrative support for the PMU
  • Following up logistical arrangement for PMU missions and other travel arrangements and maintain the mission log
  • Organizing travel arrangements and hotel bookings for PMU and visitors
  • Organizing workshop, seminars, meetings or public consultations
  • Writing memo to internal PT SMI, letters to the external counterparts or minutes during meeting
  • Carrying out any other duties assigned by the Head of PMU and Project Manager
Required Qualifications and Experience
  • Any bachelor degrees are welcome to apply.
  • A minimum two years of experience in the World Bank projects or foreign funded development projects or international financial management is preferable.
Professional Competencies
  • Ability to read, speak and write excellent English and Bahasa, and produce reports in English and Bahasa for regular and continuous presentations to World Bank staff.
  • High level of computer literacy, including Word and Excel.