Secretary

Orang Tua Group

Deskripsi Pekerjaan/ Job Description


Job Descriptions:
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
Requirements:
  • Maximum ages 28 years old
  • Candidate must possess at least a Bachelor's Degree, any field with minimum GPA 3.00
  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • At least 2 year(s) of working experience in the related field is required for this position (Secretary for CEO or Director).
  • Applicants must be willing to work in Cengkareng, West Jakarta.
  • Preferably Staff (non-management & non-supervisor)s specializing in Secretarial/Executive & Personal Assistant or equivalent.
  • Full-Time position(s) available.